If you interact with Seed Events as a client, member or conference participant, personal information about you will be held for the primary purpose of supplying you with information related to conferences and events. We gather and process your personal information in accordance with this privacy statement, in compliance with the Australian Privacy Act and European General Data Protection Regulation (GDPR). We comply with these legislations and are committed to protecting the right of the individual to the privacy of their information. This statement does not apply to the information or privacy practices of any third party who perform any business function in conjunction with, or at the request of Seed Events.
What information we collect?
We collect information from you when you enquire about a service or an event, complete a registration, submit an abstract or make an application to exhibit or sponsor at an event by completing an online form.
Personal information collected is likely to include but is not limited to your name, position, the organisation you represent, your telephone number and email, and payment details, if applicable.
What we use your information for?
We require your information to enable us to facilitate your participation in a conference and in order to provide you with our services. We will not collect personal information unless it is required. Any of the information may be used in the following ways; to process financial transactions, communicate conference information, administer the conference, process your bookings such as accommodation requests and for statutory tax obligations.
How we protect your information?
Seed Events has secure and compliant systems that store personal information.
We take reasonable steps to protect the data we hold from misuse, unauthorised access, loss, disclosure or modification. Credit card numbers are encrypted.
Do we disclose your data to third parties?
Duration of storage
Personal and general data will be kept for as long as is reasonably necessary, with due regard to providing our services. On completion of a conference the information is provided to the contracted client and a backup copy is securely archived. Seed Events will retain personal information for a maximum period of 10 years.
You will be asked to give your consent to provide personal information when completing a form. You may withdraw your consent at any time and request your data is deleted, barring any data which we are required to keep for legal or legitimate business purpose, by contacting firstname.lastname@example.org.
Your duties/access to information
Seed Events takes no responsibility to ensure the data is accurate, complete and up to date, particularly after the completion of a conference. You have a duty to ensure that the data you provide is correct, accurate and current.
It is anticipated that your key personal information will be subject to routine review by you when dealing with us. If you should find that any information is incorrect or obsolete you are encouraged to make contact with us and to authorise any necessary changes.
This policy was last modified December 2021.